Roomslanka UK Ltd understands that your privacy is important to you and that you care about how your personal data is used.We respect and value the privacy of everyone who visits Roomslanka.com and only collect and use your personal data as described in this Privacy Policy. Any personal data Roomslanka UK Ltd collect will only be used as permitted by law. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is requested when you register your interest in Roomslanka.com

1. Information about Roomslanka.com

The Roomslanka.com website is owned and operated by Roomslanka UK Ltd registered in England under company number 10982950
Data Protection Officer:
Shiran Jayawardena
Email address: shiran@roomslanka.com

2. What Does This Policy Cover?

This Privacy Policy applies only to your use of our website.

3. What Is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers such IP address.

4. What are my rights as a user?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

1. The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
2. The right to access the personal data we hold about you. Part 9 will tell you how to do this.
3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 11 to find out more.
5. The right to restrict (i.e. prevent) the processing of your personal data.
6. The right to object to us using your personal data for a particular purpose or purposes.
7. The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time. h) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
8. Rights relating to automated decision-making and profiling. We do not use your personal data in this way. For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data. Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 11.

5. What personal data do we collect and how?

This depends on who/what type of visitor to the website you are.

1. Members of the public who don’t register their interest in Roomslanka.com
2. Members of the public who do register their interest in Roomslanka.com
3. Social Media influencers who would like to become brand ambassadors for Roomslanka.com.

Section A&B

For members of the general public we do not collect any personal data from you, unless you register your interest in Roomslanka.com by supplying us with your name and email address. However, we do use PHP/ JavaScript: Hypertext Preprocessor (HTML-embedded scripting language) cookies, known as “session cookies” and Google analytics cookies. (see section 10) Session cookies are not kept long term and usually expire after the website visitor closes the window. Therefore, they are less intrusive on web user’s privacy. Session cookies help us to collect certain information automatically, including your IP address, the type of browser you are using, and certain other non-personal data about your computer or device such as your operating system type or version, and display resolution.

If you send us an email, we may collect your name, your email address, and any other information which you choose to give us. For the purposes of the Data Protection Legislation, we are the data controller responsible for such personal data.

The lawful basis under the Data Protection Legislation that allows us to use such information is article 6(1)(f) of the GDPR which allows us to process personal data when it is necessary for the purposes of our legitimate interests, in this case, the proper operation and functionality of our website. If you contact us as described above, you will be required to consent to our use of your personal data to contact you. In this case, our lawful basis for using your personal data will be article 6(1)(a) of the GDPR, which allows us to use your personal data with your consent for a particular purpose or purposes.

Section C

For social media “influencers” who wish to become brand ambassadors for Roomslanka.com, we also have a separate form which collects name, email and information about your social media profiles.

If you complete either of those two forms and submit it to us, we will keep that information safe and secure in accordance with this privacy policy. This additional information is not shared with any third-party companies and is solely for the use of Roomslanka.com Ltd.

6. How do we use your personal data?

Where we collect any personal data, it will be processed and stored securely, for no longer than is necessary considering the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the Data Protection Legislation at all times. For more details on security see Part 7, below.As stated above, we do not generally collect any personal data directly from you, but if you contact us and we obtain your personal details from your email, we may use them to respond to your email.

The other technical data referred to above is necessary for the technical operation of our website and will not normally be used in any way to personally identify you. Any and all emails containing your personal data will be deleted no later than 12 months after the subject matter of your email has been resolved, and no other personal data will be retained for any longer than is necessary, but time is not of the essence.

We will not share any of your personal data with any third parties for any purposes other than storage on an email and/or web hosting server.

7. How and where do we store your data?

We may store your personal data in the UK or outside the UK. We only work with IT solution companies, who fully compliant with GDPR. This means that it will be fully protected under the Data Protection Legislation.

Personal data security is essential to us, and to protect personal data, we take the following measures.

1. Limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality at the same level as those offered to you through our site under this Privacy policy.
2. Procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.

8. Sharing and process personal data?

We may share your data with third parties for hosting and data storage purposes. We use Digitalocean.com for data storage and web hosting.

If any of your personal data is transferred to a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 7. As in line with this privacy policy.

If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 7. If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy (i.e. to communicate with you). In this case You are deemed to have given Your permission to such a transfer of personal data, unless You advise us otherwise. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

9. How can I access my personal data?

If you want to know what data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 7 working days of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

10. Google analytics

We currently use Google analytics to track where our visitors have been referred to us from. This is to help us with our marketing and advertising efforts so we can keep costs down by only advertising in places that generate visitors to the website.

Google cookies may well be used by Google to target specific adverts towards you on other websites, though they will be unable to identify you personally.

11. Contact us for any inquiry

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details.
Shiran Jayawardena
shiran@roomslanka.com.com

Postal Address:
Shiran Jayawardena
Roomslanka.com Ltd
Kemp House, 152 City Road,
Old Street,
London
EC1V 2NX

12. Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our website following the alterations. We recommend that you check this page regularly to keep up-to-date.